Statutory Committee Lay Member Opportunities

Location:	Burnaby, BC
Date Posted:	August 28, 2023
Closing Date:	Open until filled
Status	2-Year Term
Terms of Reference

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Purpose

As mandated by the Professional Governance Act (the Act), Engineers and Geoscientists BC has five statutory committees: Nominating Committee, Credentials Committee, Audit and Practice Review Committee, Investigation Committee, and Discipline Committee. Each committee is comprised of a number of registrants (professional engineers and geoscientists) and at least one Lay Member (an individual who is not a registrant of Engineers and Geoscientists BC). There are currently openings on two of the Statutory Committees.

Credentials Committee:
The mandate of the Credentials Committee is to act on behalf of the Board in matters related to the enrolment, admission, or reinstatement of individual registrants.
 
Nominating Committee:
The mandate of the Nominating Committee is to seek and select a list of candidates for election to the Board that they believe best demonstrate the qualities needed for strong leadership of the organization and is diverse and reflective of the organization’s membership.

Reporting Structure

• The Statutory Committees report to the Board of Engineers and Geoscientists BC.

Duties and Expectations

The Credentials Committee, in accordance with the Act and bylaws, is delegated the Board’s power and authority to:

• Grant registration;
• Grant registration subject to limits or conditions;
• Reject registration with written reasons;
• Assign examinations, coursework, further experience or other measures to address the deficiencies of an applicant for registration; and
• Determine, publish, and monitor guidelines, policies, procedures, process and provisions for credentials assessment and registration in the best interest of the public.

The Nominating Committee, in accordance with the Act and bylaws, is delegated the Board’s power and authority to:

• Confirm the desired skills and competencies for potential Board positions;
• Conduct a gap analysis, prioritize the desired skills, competencies, and experience for the upcoming year, including consideration of equity, diversity, and inclusion;
• Directly engage with potential candidates and encourage candidates that align with the desired skills matrix to apply;
• Evaluate potential nominees using a rating matrix based on the desired skills and competencies;
• Identify candidates to be shortlisted for interviews;
• Finalize the list of candidates for election and confirm acceptance of the nomination, and advise the Board of its nominees; and
• Deliver to the CEO and Registrar the final list of nominees for election.

Skills and Qualifications

Prospective Lay Members should:

• Be prepared and well-informed on relevant issues (through pre-read materials or otherwise). Committee meetings may require substantial preparation work;
• Contribute their own experience, wisdom, and judgment on issues;
• Interact with fellow Committee members and staff in a respectful and constructive manner;
• Express independent opinions in a clear and respectful manner;
• Express points of view for the Committee’s consideration even if they may seem contrary to other opinions previously expressed;
• Listen to, and exercise tolerance for, others’ perspectives;
• Have confidence in contributing to Committee discussions and decisions;
• Be adaptable, flexible, and open-minded in the consideration and implementation of change;
• Demonstrate analytical skills—anticipating, analyzing, and diagnosing problems and synthesizing large amounts of information;
• Devote the necessary time and attention to be able to make informed decisions on issues that come before the Committee; and
• Once Committee decisions are made, support those decisions in a positive manner.

Per amendments to the Professional Governance Act, a Board Member cannot be a member of a committee or panel of any other regulatory body that comes under the purview of the PGA. Applicants must declare any potential conflicts of interest to Engineers and Geoscientists BC when submitting their applications.
 

Term of Office

• Appointments are 2 years in length, renewable twice for a maximum of 6 consecutive years unless otherwise extended by the Board.

Average Time Commitment

Credentials Committee:

• Meetings are held approximately 10 times per year and are typically held on a Wednesday afternoon from 3 – 6 p.m.
• Approximately half of the meetings are conducted online via Microsoft Teams and half are offered in a hybrid format with Committee members provided with the option of attending in person at the Engineers and Geoscientists BC Burnaby office or online via Microsoft Teams
• Before each meeting, members are required to review from 50 to 60 agenda items consisting of policy, appointments, and applications for membership or licence, to vote on items to be discussed and to be prepared for discussion

Nominating Committee:

• The Committee meets approximately six times per year but has authority to convene additional meetings as required
• Meetings are held virtually and are approximately one to two hours in length
• An additional two full business days will be required for the interview panel
• Meetings will also require preparation work

Other

• Lay Members are remunerated $100 for meetings lasting less than 4 hours and $200 for meetings lasting more than 4 hours